South Chiltern Choral Society Safeguarding Policy


South Chiltern Choral Society

Registered Charity No. 297583

Musical Director: Paul Burke, BA(Oxon), MMus, LRAM

President: Gwyn Arch, MA, FTCL, MBE



Safeguarding Policy

Commitment to safeguarding: South Chiltern Choral Society believes that a child, young person or vulnerable adult should never experience abuse of any kind. We are committed to safeguarding the well-being of all children, young people and vulnerable adults we come into contact with and to protecting them from harm.

About this policy

This policy applies to all members, staff (whether employees or freelances), volunteers and anyone working on behalf of South Chiltern Choral Society or taking part in its activities.


The purpose of this policy is to provide members, staff and volunteers with the overarching principles that guide our approach to the protection of vulnerable people


This policy recognises vulnerable people as:

  • Children up to the age of 16 or young people aged 16-18.
  • Adults aged over 18 defined as vulnerable by the Safeguarding Vulnerable Groups Act 2006; this might include adults with a learning or physical disability, a physical or mental illness, chronic or otherwise, including an addiction to alcohol or drugs, or reduced physical or mental capacity.

This policy aims to:

  • Protect children, young people and vulnerable adults who are members of, receive services from, or volunteer for South Chiltern Choral Society
  • Ensure members, staff and volunteers working with children, young people and vulnerable adults are carefully recruited and understand and accept responsibility for the safeguarding of those vulnerable individuals they are interacting with.
  • Ensure that safeguarding of children, young people and vulnerable adults is a primary consideration when South Chiltern Choral Society undertakes any activity, event or project.


How South Chiltern Choral Society might work with vulnerable people: membership is open to those over 16 years of age. We run regular rehearsals for members and put on concerts for the general public. As such our involvement with vulnerable people might include, but is not limited to, members of the society, volunteers and audience.

Our concert programme includes joint concerts with children’s choirs. At all times the children’s choir will be chaperoned by staff from their school and will be subject to the school’s own safeguarding policy. At no time will any SCCS member be alone with a child or children. The children’s choir is always provided with its own changing room and eating area and is supervised at all times by DBS checked staff from their school.

Named safeguarding person: ( Chair of SCCS ) has responsibility for safeguarding issues. All queries and concerns relating to safeguarding should be referred to him/her in the first instance.

Procedures for raising safeguarding concerns and incidents of abuse

If member, staff or volunteer in South Chiltern Choral Society witnesses, suspects or is informed of a witnessed or suspected case of abuse they should immediately report it to the named safeguarding officer, ( Chair of SCCS ).

  1. If the vulnerable person is in immediate danger or needs emergency medical attention the police and/or ambulance service should be called.
  2. If the person at the centre of the allegation is working with vulnerable persons at the current time, that person should be removed in a sensitive manner from direct contact with vulnerable people.

If  the above does not apply the named person will:

  • Make a note of the concerns reported to them.
  • Discuss with committee members to decide how to handle the reported abuse, excluding any committee members who were involved in the incident.
  • Escalate the report by either:
    • Raising concerns with the police for serious or possible criminal offences.
    • Requesting an assessment by the local authority social care department about whether a vulnerable person is in need of protection.
    • Initiating an internal investigation for less serious incidents where they feel internal mediation will be successful.
  • Where cases are escalated the committee will cooperate with the police or local authority in dealing with the reported incident.


Policy review: This policy will be reviewed and amended (if necessary) on an annual basis by the Trustees.




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